Privacy Policy

1. Who We Are

ULivA is a project developed by a team working on an AI-powered assistant for clinical documentation workflows. Our website is located at www.uliva.ai (the "Website").

As ULivA is not yet a formally incorporated legal entity, the data controller under the General Data Protection Regulation (EU) 2016/679 ("GDPR") is the founding team operating this project. You can reach us at:

Email: team.uliva@gmail.com

2. What Data We Collect and Why

2.1 Waitlist Registration

When you submit your email address through our waitlist form, we collect:

• Your email address

Why: To notify you when early access becomes available and to send you relevant updates about ULivA.

Legal basis: Your freely given consent (Art. 6(1)(a) GDPR). You may withdraw your consent at any time by contacting us at team.uliva@gmail.com, without affecting the lawfulness of any processing carried out before withdrawal.

How long we keep it: Until you unsubscribe or request deletion, or until we close the waitlist — whichever comes first.

2.2 Website Usage Data

When you browse our Website, certain technical information may be collected automatically by our hosting infrastructure or analytics tools. This may include your IP address, browser type, pages visited, and time of visit.

Why: To ensure the Website functions correctly and to understand how visitors interact with it.

Legal basis: Our legitimate interests in operating and improving our Website (Art. 6(1)(f) GDPR), provided these do not override your fundamental rights.

3. Data Sharing

We do not sell your personal data. We may share it only in the following circumstances:

• With third-party service providers who assist us in operating the Website or delivering communications (such as hosting providers or email platforms). These providers act as data processors and are contractually bound to use your data solely for the purposes we specify.
• With public authorities or regulators, where required by law.

Where any service provider is located outside the European Economic Area, we ensure adequate safeguards are in place, such as Standard Contractual Clauses approved by the European Commission.

4. Data Security

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or misuse. No method of data transmission over the internet is entirely secure, but we are committed to protecting your information to the best of our ability.

5. Your Rights

Under the GDPR, you have the right to:

• Access the personal data we hold about you
• Correct inaccurate or incomplete data
• Delete your data ("right to be forgotten")
• Restrict or object to how we process your data
• Withdraw consent at any time, where processing is based on consent
• Receive your data in a portable, machine-readable format
• Lodge a complaint with the data protection supervisory authority in your country of residence

To exercise any of these rights, contact us at team.uliva@gmail.com. We will respond within 30 days.

6. Cookies

Our Website may use cookies or similar technologies to support basic functionality and collect anonymous usage data. By continuing to use our Website, you acknowledge this. We will publish a dedicated Cookie Policy as our Website and services develop.

7. Third-Party Links

Our Website may contain links to external websites. We are not responsible for their content or privacy practices. We encourage you to review the privacy policies of any third-party sites you visit.

8. Children's Privacy

Our Website is not directed at individuals under the age of 18. We do not knowingly collect personal data from minors.

9. Changes to This Policy

We may update this Privacy Policy as our product and services evolve. Any changes will be published on this page with an updated date. Where changes are significant, we will notify you by email if we hold your contact details.